Privacy Policy

1. Introduction

Hosting Playground Inc ("Company", "we", "us", or "our") operates Apikuo (the "Service"). This Privacy Policy informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

We are committed to protecting your privacy and complying with applicable data protection laws, including the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR) where applicable.

2. Information We Collect

Personal Information

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you:

• Email address
• First name and last name
• Company name
• Phone number (optional)
• Job title (optional)

Candidate Information

When you use our Service to manage job applications, we process information about candidates including:

• Names and contact information
• Resumes and cover letters
• LinkedIn profiles
• Interview notes and ratings
• Any other information you choose to store about candidates

Usage Data

We automatically collect certain information when you visit or use our Service:

• Browser type and version
• Pages visited and time spent
• IP address
• Device information
• Referring website
• Actions taken within the application

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service:

• Session Cookies: Essential for Service functionality
• Preference Cookies: Remember your settings and preferences
• Security Cookies: Detect authentication and security features
• Analytics Cookies: Understand how you use our Service (with your consent)

3. How We Use Your Information

We use the collected information for various purposes:

• To provide and maintain our Service
• To notify you about changes to our Service
• To provide customer support
• To gather analysis or valuable information to improve our Service
• To monitor the usage of our Service
• To detect, prevent, and address technical issues
• To fulfill legal obligations
• To protect the rights, property, or safety of the Company, our users, or others

4. Legal Basis for Processing

We process personal data on the following legal bases:

• Contract: Processing necessary to perform our contract with you
• Legitimate Interests: Processing necessary for our legitimate business interests
• Consent: Where you have given consent for specific processing activities
• Legal Obligation: Processing necessary to comply with legal requirements

5. Data Sharing and Disclosure

We may share your information in the following situations:

Service Providers

We engage third-party companies to facilitate our Service, including:

• Cloud hosting providers (e.g., AWS, Google Cloud)
• Payment processors
• Email service providers
• Analytics providers
• AI service providers (OpenAI for analysis features)

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Employee training on data protection
• Incident response procedures

However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

• Account Information: Retained while your account is active
• Candidate Data: Retained according to your organization's retention settings
• Usage Data: Generally retained for 24 months
• Legal Records: Retained as required by applicable laws

8. Your Rights

Depending on your location, you may have the following rights:

California Residents (CCPA)

• Right to Know: Request information about personal data we collect, use, and share
• Right to Delete: Request deletion of your personal data
• Right to Opt-Out: Opt-out of the sale of personal data (we do not sell personal data)
• Right to Non-Discrimination: Not be discriminated against for exercising your rights

European Union Residents (GDPR)

• Right of Access: Obtain confirmation and access to your personal data
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request restriction of processing
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent at any time

To exercise any of these rights, please contact us at privacy@apikuo.com. We will respond to your request within 30 days.

9. Children's Privacy

Our Service is not intended for use by anyone under the age of 18. We do not knowingly collect personally identifiable information from children under 18. If you become aware that a child has provided us with personal data, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your state, province, country, or other governmental jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data to the United States and process it there.

We ensure appropriate safeguards are in place for international transfers, including standard contractual clauses approved by relevant authorities.

11. Third-Party Links

Our Service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

12. AI Processing and Candidate Data

When you use our AI-powered features:

• Candidate data is processed by OpenAI to generate analyses and recommendations
• We do not use candidate data to train AI models
• AI processing is performed on-demand and data is not retained by our AI providers
• You maintain full control over candidate data and can delete it at any time

13. Updates to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Effective Date" at the top
• Sending you an email notification for material changes

You are advised to review this Privacy Policy periodically for any changes.

14. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

For GDPR inquiries, you may also contact your local data protection authority.

15. California Privacy Rights

Under California Civil Code Section 1798.83, California residents may request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. As stated above, we do not share personal information with third parties for their direct marketing purposes.

To make a request under the CCPA, please email us at privacy@apikuo.com or use the contact information provided above. You may make a request up to twice in a 12-month period.